Building LLC Ops: How We Created a 9-Agent AI Operations Team
A case study in building domain-specific AI agents that actually work
Building LLC Ops: How We Created a 9-Agent AI Operations Team
A case study in building domain-specific AI agents that actually work
The Problem: Running a Business While Building One
When I decided to form ID8Labs LLC as a Florida single-member LLC, I faced the same dilemma every founder encounters: you need expert knowledge across multiple domains (tax strategy, compliance, legal, finance) but you can't afford—or don't want—the overhead of hiring specialists.
The traditional options:
- -CPA on retainer: $2,000-5,000/year for someone who doesn't know your specific business
- -DIY learning: Weeks of research with high risk of missing critical details
- -Wing it: Hope nothing important slips through the cracks
None of these felt right. I wanted something that combined:
- -Expert-level knowledge (not junior accountant level)
- -Always available (not waiting for appointments)
- -Knows my specific situation (not generic advice)
- -Proactive (surfaces issues before they become problems)
- -Teaching-oriented (builds my proficiency over time)
So I built it.
What We Built: 9 Expert AI Agents
Not a chatbot. Not a search wrapper. A purpose-built operations platform with nine specialized agents, each trained to provide PhD-level guidance in their domain:
| Agent | Role | What They Actually Do | |-------|------|----------------------| | Sentinel | Compliance Radar | Tracks every deadline 90 days out, flags urgency levels, tells you exactly what to do | | Ledger | Accounting Strategist | Categorizes expenses for maximum deductions, thinks like a tax manager | | Filer | Procedures Expert | Walks through every filing step-by-step with exact URLs, costs, and what to expect | | Advisor | Legal/Tax Counsel | Answers LLC questions with confidence levels and clear "when to call a CPA" guidance | | Strategist | Tax Optimizer | S-Corp analysis, QBI deductions, retirement accounts, R&D credits—the advanced stuff | | Guardian | Risk & Protection | Insurance adequacy, contract risks, asset protection, audit exposure | | Comptroller | Financial Officer | Cash flow, reserves, banking optimization, capital allocation | | Monitor | Regulatory Tracker | Watches for law changes, new requirements, Florida-specific updates | | Mentor | Teaching Partner | Builds your proficiency over time with 4-level learning track |
How We Built It: The Technical Architecture
Claude Code Skills
The system lives as a Claude Code skill at ~/.claude/skills/llc-ops/. This means the agents are available globally—in any terminal session, any project, anywhere Claude Code runs.
~/.claude/skills/llc-ops/
├── SKILL.md (25KB) # Agent definitions, dispatch rules, behaviors
├── CLAUDE.md (9KB) # Entity info, operating principles
└── references/ # Deep knowledge base
├── florida-llc-compliance.md
├── expense-categories.md
├── filing-procedures.md
├── tax-optimization-strategies.md
├── asset-protection-guide.md
├── financial-management.md
├── form-library.md
└── audit-defense.md
Total: ~128KB of structured expert knowledge.
Agent Design Principles
Each agent follows a consistent pattern:
- -Clear Scope: One job, done extremely well
- -Defined Behavior: Explicit steps for how they respond
- -Expertise Level: Not junior—senior practitioner level
- -Confidence Signals: They tell you when they're uncertain
- -Action Orientation: Every response leads to what to do next
Why 9 Agents, Not 1?
The Evolution
We started with 4 agents: Sentinel, Ledger, Filer, Advisor. Basic compliance tracking.
But gap analysis revealed the system was reactive—it tracked what happened but didn't help you think ahead. Missing:
- -Proactive tax planning (save thousands with the right strategy)
- -Risk anticipation (prevent problems, don't just react)
- -Financial health monitoring (CFO-level oversight)
- -Regulatory tracking (don't miss changes in the law)
- -Learning acceleration (build expertise over time)
So we added Strategist, Guardian, Comptroller, Monitor, and Mentor.
Why Specialization Matters
A generalist agent that "knows about LLCs" gives you:
"You should keep good records and file your taxes on time."
The Strategist agent gives you:
"Your S-Corp break-even is approximately $50,000 in net income after paying yourself reasonable salary. At your projected income of $80,000, electing S-Corp would save you approximately $4,590 in self-employment taxes. However, you'll add ~$500/year in payroll complexity. Net benefit: ~$4,000/year. Recommendation: Worth it if income stays above $60k consistently."
That's the difference between a search result and an expert consultation.
The Notion Integration: Live Operations Hub
The agents needed a place to store and track operational data. We built an LLC Ops Hub in Notion with 5 interconnected pages:
1. LLC Vitals
Entity information, registered agent details, banking, key contacts.
2. Compliance Calendar
All critical deadlines with costs and consequences, 2025/2026 calendars with checkboxes, reminder settings.
3. Expense Tracker
Categories matching tax deduction rules, monthly logs with running totals, quarterly and year-end checklists.
4. Document Vault
Formation documents tracking, financial documents, operating agreement provisions.
5. Agent Prompts
Portable prompts for each agent, usable anywhere.
The Notion MCP integration allows Claude to read and write directly to these pages, making the agents live participants in operations.
What Makes This Different
vs. Generic AI
| Generic AI | LLC Ops Agents | |------------|----------------| | "I can help with tax questions" | Specific calculations with your numbers | | "Keep good records" | Exactly what to keep, organized by category | | "File on time" | 90-day advance warning with action steps | | "Consult a professional" | Expert guidance with clear "call CPA now" flags |
vs. Hiring Professionals
| Traditional | LLC Ops | |-------------|---------| | $2-5k/year CPA retainer | $0 additional (Claude subscription) | | Wait for appointments | Instant, 24/7 | | They don't know your business | Knows entity details, patterns, history | | Reactive (you ask) | Proactive (surfaces issues) |
The Bottom Line
Running a solo LLC doesn't mean running it alone. With the right AI architecture—specialized agents, deep knowledge, proactive monitoring, and live integration—you can have an operations team that would cost $50k+/year in human salaries.
The real question isn't whether AI can help run a business. It's whether you've built the system that lets it help effectively.
We built that system. And now it runs ID8Labs.
Built with Claude Code. December 2024.
ID8Labs LLC — Professional tools for the AI era.